Complete the notes below. Write ONE WORD ONLY for each answer.Procedure

STUART: And, what exactly do we have to do?
PROFESSOR: Well, you’ll take the role of leader or moderator and assistant.
LOUISE: Is that like the role of chairman?
PROFESSOR: Yes, that’s it.
STUART: Sounds daunting.
PROFESSOR: Not at all. I’ve already done a great deal of the preparation myself. Let me run through the procedure with you. I’ve singled out an issue that will entail quite some conflict of opinion. I’ve selected panelists who are well-informed and will probably have contradictory points of view. That’s very important, you know.
LOUISE: Actually, I feel a bit nervous--how many panelists will there be?
PROFESSOR: Well, I’ve invited five panelists for each panel because that’s probably the maximum number that an inexperienced moderator can handle. But don’t worry, I always invite more than we need because you can be sure someone won’t be able to make it--so you’ll probably just end up with four, which is a very manageable number.
STUART: Oh, I see.
PROFESSOR: And I’ve chosen a moderator—that’s you, by the way.
LOUISE: Ah...but...Stuart will help, right?
PROFESSOR: Yes. I’ll get onto time-keeping and what-not, shortly. That’s where an assistant is indispensable.
STUART: But what procedure do we follow to conduct the panel discussion?
PROFESSOR: Don’t worry. I was just about to say. I’ve also settled on the format.
STUART: What is it?
PROFESSOR: There are various formats that can be followed but I’ve always found this one to be very effective.
STUART: Yes?
PROFESSOR: Okay, make some notes on these guidelines as I run through them and ask me questions about anything you don’t understand.
STUART: We’re ready.
PROFESSOR: Firstly, the moderator introduces the topic and the panelists.
LOUISE: But we don’t know who the panelists are.
PROFESSOR: Don’t worry—I’ve prepared a short biographical introduction for each one of them and I’ll give you that information tomorrow.
LOUISE: Oh, good.
PROFESSOR: Next, the panelists are given a set amount of time to present their views on the topic. I’d say, about two minutes each should be sufficient. Now, this is where Stuart’s time-keeping is going to be important. You have to keep to the schedule all the way through because the lecture room has only been booked for an hour.
STUART: How do I indicate when the time is up?
PROFESSOR: You stand off to one side of the panel either with your back to the audience or hidden from the audience but in full view of the panel and moderator. You have a digital clock or timer and you hold up the appropriate number of fingers to give the number of minutes. When the time is up, you make a cutting gesture with your hand.
LOUISE: Ah...but...what if the panelists keep talking?
PROFESSOR: Then, that’s your job to politely intervene and move on to the next segment which is the discussion itself. Panelists discuss, ask questions and react to the opinions of other panel members. This, of course, is their primary function and should occupy about 60% of the allotted time.
LOUISE: Stuart will watch the time, right?
PROFESSOR: Yes, because you’ll be making brief notes.
LOUISE: Why?
PROFESSOR: Well, when the time’s up, the moderator shuts down the debate and provides a summary of the discussion.
LOUISE: Oh, and then it’s over?
PROFESSOR: Well, no, the secondary function of the panel is to answer questions from the audience and that should take up the remaining 15 to 20 minutes. It’s the leader’s role to recognize appropriate questions and reject those not related to the subject. During the question period you must maintain strict control and this will most likely be the toughest part of the whole job.
LOUISE: Oh, dear.
PROFESSOR: Stuart will of course help you here by ensuring that as many people as possible have a chance to ask their questions and that no one member of the audience tries to dominate. With about 5 minutes to go, he’ll announce that there’s time for only a couple more questions, then announce "last question".
LOUISE: And then it’s over?
PROFESSOR: Not quite. You still have to acknowledge the involvement of the panelists and invite your audience to thank them with a round of applause.
STUART: Should I clap too?
PROFESSOR: Yes, you should both take part in the applause.